R E G I S T R A T I... I N V I T A T I O N ... 2009 P R O G R A M M E

2009
11-14 n o v e m b er 20 0 9
dar es salaam tanzania
REGISTRATION INFORMATION
PROGRAMME
AT A GLANCE
INVITATION TO REGISTER
The African Organisation for Research and Training in Cancer (AORTIC) invites you
to register for AORTIC 2009. It is AORTIC’s seventh international cancer conference
Tuesday,10 November
and follows on the success of AORTIC 2007 in Cape Town and AORTIC 2005 in Dakar.
The theme of AORTIC 2009 is Cancer in Africa - the New Reality and will focus on all
Pre-conference workshops
aspects of cancer care and management from prevention and diagnoses to treatment
and palliation. It will be held in Dar es Salaam, Tanzania, 11-14 November 2009.
Wednesday, 11 November
AORTIC is committed to making cancer control a priority on the health care agendas
of all African countries and one of the organisation’s most effective tools is its biennial
Pre-conference symposia
international conference. The scientific programme will promote and facilitate an
international exchange of research and practical information among practitioners
Opening Ceremony
working in cancer care, in Africa and around the world. Delegates to AORTIC 2009 will
also make progress toward fulfilling their annual CPD requirement.
Welcome Reception
Register online or download the registration form here:
http://www.aortic2009.org/registration.php
Thursday, 12 November
Conference sessions
Friday, 13 November
SOCIAL PROGRAMME
Opening Ceremony and Welcome Reception
Gala Dinner
The Opening Ceremony is the formal start to the conference and AORTIC
dignitaries and supporters will welcome delegates. The Welcome
Reception follows, where delegates will have the opportunity to meet up
with colleagues and plan for the conference week. Drinks and substantial
snacks will follow entertainment with a lively African flavour.
Saturday, 14 November
Gala Dinner
Conference sessions
Conference sessions
Closing Ceremony
The Gala Dinner will be held at the Kunduchi Beach Hotel and Resort.
This festive occasion is one of the highlights of the conference and rounds
off the event in style. There will be a short reception followed by dinner and
entertainment and it promises to be a very memorable occasion.
2009
11-14 n o v e m b er 20 0 9
dar es salaam tanzania
REGISTRATION FEES
Participants from African countries
REGISTRATION FEE
US Dollars (USD)
Physicians
$350.00
Industry* $450.00
Non-MD health care professional**
$50.00
Non-profit organisations
$200.00
REGISTRATION FEES INCLUDE
Participants - rest of world
Physicians
$400.00
Industry* $450.00
Non-MD health care professional**
$75.00
Non-profit organisations
$250.00
*
Industry refers to any for-profit organisations, e.g. pharmaceutical companies, manufacturers of medical
equipment or consumer products
** Non-MD health care professional refers to nurses, lab technicians, social workers, psycho-oncologists, etc,
as well as students and residents
Daily Rate (early registration discount does not apply)
REGISTRATION FEE
US Dollars (USD)
12 November / 13 November / 14 November $100.00
NOTE: 1. AORTIC members qualify for a $30.00 discount (on registration only; Gala Dinner, pre-conference sessions and
daily rate excluded)
2. Early registrations qualify for a 15% discount (early registration applies to participants who register before 17h00
GMT on 10 July 2009)
PRE-CONFERENCE SESSIONS
Tuesday pre-conference sessions (MUST BE REGISTERED CONFERENCE PARTICIPANT)
REGISTRATION FEE
US Dollars (USD)
Storz surgical workshop
$30.00
Fundamentals of clinical research
$30.00
Pathology
$30.00
Cancer epidemiology
$30.00
Palliative care for cancer in Africa
$30.00
Prevention of cervical cancer
$30.00
Wednesday pre-conference symposia
(NO FEES, MUST BE REGISTERED CONFERENCE PARTICIPANT)
GlaxoSmithKline symposium and lunch
And ONE of the following:
• Merck-MSD HPV vaccines symposium • Novartis haematology symposium
SOCIAL PROGRAMME
REGISTRATION FEE
US Dollars (USD)
Accompanying Person Package
$200.00
Gala Dinner (delegate ticket)
$55.00
Gala Dinner (accompanying person ticket)
$55.00
• Access to all AORTIC 2009 sessions
(11-14 November)
• Access to the exhibition and poster area
• Refreshments on all conference days
(11-14 November)
• Lunches on 12 and 13 November
• Conference proceedings
• Delegate materials
• Opening Ceremony and Welcome Reception
(11 November)
• Note: The Gala Dinner is not included in
the registration fees and delegates need to
register for this separately.
ACCOMPANYING PERSON
FEE INCLUDES
• Opening Ceremony and Welcome Reception
(11 November)
• Access to the exhibition and poster area
• Two pre-scheduled day tours - Dar es Salaam
City Tour and Bagamoyo Old Town Tour
• Accompanying person’s pack
• Note: The Gala Dinner is not included in the
accompanying persons fees and guests need
to register for this separately.
AORTIC 2009 REGISTRATION
TERMS AND CONDITIONS
1.Registration will only be valid once all monies
are received.
2.All payments to be made payable to AGENDA
DESTINATION MANAGEMENT.
3.All cancellations must be received in writing.
- Cancellations 90 days prior to the beginning
of the conference will receive a full refund less
a 10% administration fee.
- Cancellations between 90 and 30 days
will be refunded 50% of the fees less the
administration fees; if registration fees are
outstanding, the delegate will be liable for
50% of the conference fees.
- No refunds will be provided for cancellations
or no-shows within 30 days of the start of the
conference and the delegate will be liable for
the full conference fee.
4.Completed registrations will be acknowledged
within 7 days.
5.Registrations are transferable to delegates
not yet registered only if the Conference
Secretariat is informed in writing.
6.All fees are payable in US Dollars (USD).
South African delegates may pay in South
African Rand (ZAR) on request. Any short
payment resulting from bank charges and/or
exchange rate fluctuations will be charged
back to the delegate.
ACCOMMODATION
Dar es Salaam has a wide range of accommodation options to suit all tastes and
budgets. The AORTIC 2009 Conference Secretariat has selected a range of hotels for
AORTIC 2009 ACCOMMODATION
TERMS AND CONDITIONS
delegates to choose from and has negotiated guaranteed rates. Delegates can reserve
HOTEL RESERVATION PROCEDURE
accommodation at one of the designated conference hotels through completing the
1.Reservations will be made on behalf
of delegates by the AORTIC 2009
Conference Secretariat. Please complete
the appropriate section on the registration
form specifying single or double occupancy,
check-in/ check-out dates, and any other
special requests.
registration form. For more detailed information on each of the conference hotels,
please visit: www.aortic2009.org
HOTEL RATES
HOTEL
ROOM TYPE RATE
(USD)
Kunduchi Beach Hotel & Resort
Single
$135.00
F
Double
$155.00
White Sands Hotel & Resort Single
$130.00
Double
$150.00
Single
$100.00
Double $130.00
Single
$78.00
Double
$108.00
KED
ULLY BOO
FULLY
BOOKED
Giraffe Ocean View Hotel
ULLY
F
BOOKED
2.To ensure that your accommodation is
secure, please book prior to 10 August
2009. Any accommodation requests
received after this date will be dealt with on
a per availability basis.
3.In order to secure your accommodation, the
full amount due is required. Please ensure
that your credit card is valid through the
end of your stay, failing which the booking
may not be guaranteed. Any extras must be
settled in US Dollars (USD) upon check-out.
4.Cancellations 60-30 days from arrival
date, a 50% penalty will be charged. For
cancellations within 30 days of the arrival
date or failure to arrive at all (no-shows), a
100% penalty will be charged. Should you
fail to arrive as scheduled, the hotel will
charge for the loss of revenue for the night
or nights in question.
PLEASE NOTE
The Beachcomber Hotel & Resort
BOOKED
ULLY
F
Rates are quoted per room / per night / inclusive of breakfast and VAT
AORTIC 2009 CONFERENCE SECRETARIAT
African Agenda
Tel: +27 (0)21 683 2934
Fax: +27 (0)21 683 0816
20 0 9
11-14 n o v e m b er 20 0 9
dar es salaam tanzania
Email: [email protected]
Website: www.aortic2009.org
All reservations are made on a 'first come,
first served' basis. The stated room rates
and availability are valid through 10 August
2009. Thereafter, no rates or availability can
be guaranteed and requests will be dealt
with according to the current availability and
rates at the hotels.
PASSPORT DETAILS
Upon arrival at the hotel, you will be
required to complete a form with your
address and passport details. If you wish
to speed up this process, please complete
your passport details on the Registration
Form (nationality, passport number and
expiry date). This will ensure that you only
need sign the pre-completed form on
arrival.