Contents Chatting in MS Teams ................................................................................................................................... 2 Including Others in a Chat or Conversation .............................................................................................. 3 Including Conversation History ................................................................................................................. 3 See Who is in the Group Chat ................................................................................................................... 4 Changing Your Chat to an Audio Call ........................................................................................................ 4 Changing Your Chat to a Video Call .......................................................................................................... 4 Share a file in a one-on-one or group chat ............................................................................................... 5 Send an emoji ........................................................................................................................................... 5 Send a GIF ................................................................................................................................................. 5 Send a meme or sticker ............................................................................................................................ 6 MS Team Meetings ....................................................................................................................................... 7 Schedule a Meeting in Outlook................................................................................................................. 7 Joining a Meeting in MS Teams ................................................................................................................ 8 Customize your meeting experience ........................................................................................................ 8 Using Teams in MS Teams .......................................................................................................................... 10 Channels .................................................................................................................................................. 10 Chanel Posts ............................................................................................................................................ 11 Files Tab .................................................................................................................................................. 11 MS Teams – A Tutorial Chatting in MS Teams To start one-on-one or group chats, select New chat Team Window near the Search. at the top of your MS When selecting New chat enter the person’s name, compose your message in the box at the bottom of the chat Select Send . This starts the chat. Including Others in a Chat or Conversation To bring more people into the chat or conversation, just click the Add people icon in the top right corner of Teams. Type the names of the people you would like to chat with, select how much of the chat history to include, and click Add. Including Conversation History To include the chat history when adding a participant, there must be a minimum of 3 people in the conversation before the Chat history will be available as an option. Choose the best option to include the Chat history when adding another participant. See Who is in the Group Chat Hover over the number of participants in the chat to show a list of everyone’s name Changing Your Chat to an Audio Call Select Add Participant to enter name of others to attend Audio Call Changing Your Chat to a Video Call Select Add Participant to enter name of others to attend Video Call Share a file in a one-on-one or group chat Select Choose file beneath the box where you type a message. This will upload a copy of your original file. You can also upload a file by going to the Files tab of a chat and select Share. Send an emoji To insert an emoji in a message, select Emoji beneath the chat box. Select the emoji you want from the emoji gallery or do a keyword search at the top of the gallery to find something specific. Select Send Send a GIF To send an animated GIF in a message, just select GIF beneath the chat box. Use the search bar at the top of the window to look for something or browse the collection of popular GIFs. Send a meme or sticker To send a meme or sticker in a chat or channel, select Sticker beneath the box. Select a category on the left, select Done, then click Send MS Team Meetings Schedule a Meeting in Outlook In the Outlook Calendar, click the New Teams Meeting icon from the top ribbon Enter the meeting subject, and details Click the Send button Joining a Meeting in MS Teams Click Join Microsoft Teams Meeting from your outlook invitation Customize your meeting experience Turn Video on or off Mute or Unmute Microphone Share Your Screen Select More Options for more settings Select Show background effects to change your background and add some fun to your meeting Turn on live captions can make your meeting more inclusive to participants who are deaf or hard-of-hearing, people with different levels of language proficiency, and participants in loud places by giving them another way to follow along. Currently only available in English US. You can chat with other meeting members during the meeting by selecting Show Conversation You can also Show Participants attending the meeting. Using Teams in MS Teams Teams are a central location where we come together to hold conversations, collaborate on content, and make decisions. Teams allows us to easily organize our work by topic, by issue and share conversations and materials. Channels Each channel is built around a topic like "Email On boarding," a department name, or just for fun like “Water Cooler”. Channels are where you hold meetings, have conversations, and work on files together. Chanel Posts Posts provide a place where team members can discuss topics and post messages in which everyone in the team can reply. The biggest benefit is a reduction in email going back and forth. Click Reply to respond to an existing thread or go to the compose box at the bottom of the Posts tab to start a new one. Next, type your message in the box and select Send Files Tab Choose file beneath the box where you type your message in a channel or go to the Files tab and select Upload.
