Business Admin Practice Exercises

1
PART ONE: DESIGNING A 15-POINT PRINT
DIGITAL SUCESS TOOLS
BP 5528 Douala-CAMEROON
TEL.: [phone]
HUMAN RESOURCES DIRECTORATE
PREAVIS DE CONGES
I- APPLICANT IDENTIFICATION
Names and surname: …………………………………………… Date and place of birth ………………………
Gender: M W Department: … ……………. Function ……........................................................
Serial Number: …………………………… Occupational Category: ……………………………...
Seniority in the company
II. INFORMATION ON LEAVE
NB: The days concerned are working days except Saturday and Sunday
2.1 Nature of leave (1) :
Annual leave Sickness/provide medical certificate Maternity/paternity Funeral
Marriage Personal convenience Other to specify…………………………………………
2.2 Number of days off
Departure date
Return date
Length of
leave
Actual number of
business days away
Number of days off
to be counted
Date ……………………….
Employee Signature
NOTICE AND ENDORSEMENT OF THE
HEAD OF DEPARTMENT
Approved(1):
Declined:
Observation: ……………………………………….
……………………………………………………….
……………………………………………………….
Date ………………………………..
Signing
SIGNATURE OF HEAD OF SERVICE STAFF
DEPARTMENT
Date……………………………
Signing
NB: To be deposited 15 days before the date of departure
(1 ) Check the corresponding box

2
COMMENT: 3 points or 0.5 X 6 correct elements
 Print Type: Link Print/ 0.5 pt
 Direction of use: French style/ 0.5 pt
 Format: A4/0.5 pt
 Use of printed matter: printed matter filled successively by several persons
/0,5 pt
 Presentation: light paper, apparent title, no classification code? no precised
instructions for use/0.5 pt
 Printout layouts: Row and Column Layouts/0.5 pt
RATING:
Header
.1 point is
 0.25 for company name
 0.75 for the Human Resources Directorate
Title
1 point
Employee Identification
0.25 point/ heading (0.25 x 12) = 3 points
Leave Information
0.25 points/items (0.25 x 18) = 4.5 points
Manager’s opinion and approval
0.25 pt/element (0.25 x 6) = 1.5 pt
Executive Director of Human Resources
0.25 pt/element (0.25 x 3) = 0.75 pt
Nota bene
0.25 pt
:

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SECOND PART: ORGANIZATIONAL WORK ON THE DEVELOPMENT OF A
DIGITAL TOOLS FRAMEWORK 15 POINTS
APPENDIX 5: FRAMEWORK ORGANIZATION (to be provided with copy)
N°
LACK OF PLANNING
CONSEQUENCES
NEW ORGANIZATION
1
- Cemented ;floor
- No floor covering.
- Noise from footsteps (noise
from heels).
- Install carpet to reduce
footsteps;
- tile the floor.
2
- Glass window with view
on the central road;
- Wrong position of the
window;
- Noise pollution;
- Perception of all external
noise;
- Inducement to distraction.
- Adopt the double glazing
system for good insulation of
external noise;
- install heavy curtains.
3
- Chipped paint;
- Walls painted red;
- Colour unsuitable for
reflection.
- Decrease in yield;
- Demotivation of the
framework;
- Nervousness;
- Aggressiveness (due to red
paint).
- Repaint the office with
appropriate colours such as
orange yellow and green that are
suitable for reflection work or
bank and are conducive to
intellectual work
4
- High office temperature
rated at 30°;
- Excessive heat.
- Excessive tiredness
- Yield decline
- Demotivation
- Air conditioning by air
conditioning;
- Optimum office temperature
18° to 20°.
5
- Secretary’s seat (stool)
on which there is a phone
book;
- non-ergonomic seat;
- Wrong position of phone
book (on the seat).
- tiredness;
- Risk of bodily deformation;
- Waste of time;
- Difficulties use of the phone
book;
- Premature wear of the phone
book.
- Provide the office with an
ergonomic seat;
- Place the phone book on the
table (zone 2 or 3) as it is a semi-
living document.
6
Position of the visitor seat
(next to the secretary).
- Lack of Discretion;
- Lack of confidentiality;
- Familiarity
- Place the visitor’s seat in front
of and at a considerable distance
from the secretary’s office that
guarantees discretion
7
Floor cables
-Risk of electrocution;
-Risk of falls and other
accidents
- Pipe in the ground for electrical
ducts and cables;
- Conceal cables in the pipes
(necks).
8
Absence of trash cans
-Disorder;
-Unhealthy
- Buy a suitable trash can and
place it in a discreet location.

4
RATING:
1st column 0.375 X 8 elements = 3 points
2mecolonne 0, 5 X 8 elements = 4 points
3rd driver 1 X 8 elements = 8 points

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THIRD PART: PERT NETWORK 20 POINTS
1) Presentation of the PERT graph (see next page) 15 points
RATING:
- Well aligned plot elements 0.5 X 9 circles = 4.5 points;
- Elements in the circles of the plot 1 point part circle or 0, 25 per element in the circle = 9
points.
- Caption 1.5 pts
Critical path
DA
Date at the latest
DO
Earliest date
M
Margin or float
N°
Task number or step
2) Calculation of dates at the earliest and dates at the latest 3 points
Earliest date calculation: 0.1875 X 8 = 1.5 pt
Calculation of dates by 0.1875 x 8 = 1.5 pt
3. Critical Path Determination: 2 points
A + E + K + M =
4 + 7 + 8 + 2 = 21 days
N°
DA
M
DO