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Introduction of Project Management

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Introduction
of
Project Management
BY
GYAN PRAKASH
Ground Rules & Agenda of Training
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Switch off / Silent Cell phone

No talking
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Understand Project Management Principle (PMI)
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Implementation of Project Management Principle
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Introduction
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Key Definition (Project, Program, Portfolio and PMO)
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Role of Project Manager
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Project Life Cycle
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Project Management Process Groups
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Introduction of Project Management Knowledge Area

Project Integration Management
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Project Scope Management
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Back-up PPT
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What is a Project?
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Unique endeavor
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To achieve a specific goal/objective
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Having definite beginning and End date
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PROJECT MANAGEMENT OFFICE (PMO)
A project management office (PMO) is an organizational
structure that standardizes the project-related governance
processes and facilitates the sharing of resources,
methodologies, tools, and techniques.
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Role of Project Manager
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Feasibility study of Project

Commercial and economic feasibility
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Technical feasibility
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Financial feasibility
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Managerial feasibility
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Social feasibility or acceptability
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Project Management Constraints
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Types of Organization Structure :
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Functional
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Project –Oriented
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Matrix
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Weak
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Strong
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Balanced
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Project Management Process Groups:
Initiating
Processes
Planning
Processes
Executing
Processes
Controlling
Processes
Closing
Processes
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Initiating Process Group : Those processes performed to define a new
project or a new phase of an existing project by obtaining authorization to
start the project or phase.
Planning Process Group: Those processes required to establish the
scope of the project, refine the objectives, and define the course of
action required to attain the objectives that the project was undertaken
to achieve.
Executing Process Group: Those processes performed to complete the
work defined in the project management plan to satisfy the project
requirements.
Monitoring and Controlling Process Group : Those processes
required to track, review, and regulate the progress and performance of the
project; identify any areas in which changes to the plan are required; and
initiate the corresponding changes.
Closing Process Group: Those processes performed to formally complete or
close the project, phase, or contract.
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Project Integration Management
Includes the processes and activities to identify, define, combine, unify,
and coordinate the various processes and project management activities
within the Project Management
Process Groups..
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Enterprise environmental factors (EEFs)& Organizational
process assets (OPAs). ;
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DATA GATHERING
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Data-gathering techniques that can be used for this process include
but are not limited to:
Brainstorming.
This technique is used to identify a list of ideas in a short period of time. It is
conducted in a group environment and is led by a facilitator. Brainstorming
comprises two parts: idea generation and analysis. Brainstorming can be used
to gather data and solutions or ideas from stakeholders, subject matter
experts, and team members when developing the project charter.
Focus groups
Focus groups bring together stakeholders and subject matter
experts to learn about the perceived project risk, success criteria, and other
topics in a more conversational way than a one-on-one interview.
Interviews
Interviews are used to obtain information on high-level requirements,
assumptions or constraints, approval criteria, and other information from
stakeholders by talking directly to them.
INTERPERSONAL AND TEAM SKILLS
Interpersonal and team skills that can be used for this process
include but are not limited to:
Conflict management. Conflict management can be used to help bring
stakeholders into alignment on the objectives, success criteria, high-level
requirements, project description, summary milestones, and other elements
of the charter.
Facilitation. Facilitation is the ability to effectively guide a group event to a
successful decision, solution, or conclusion. A facilitator ensures that there is
effective participation, that participants achieve a mutual understanding,
that all contributions are considered, that conclusions or results have full buyin according to the decision process established for the project, and that the
actions and agreements achieved are appropriately dealt with afterward.
Meeting management. Meeting management includes preparing the
agenda, ensuring that a representative for each key stakeholder group is
invited, and preparing and sending the follow-up minutes and actions.
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DECISION MAKING
Decision-making techniques that can be used in the Collect
Requirements process include but are not limited to:
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Voting. Voting is a collective decision-making technique and an assessment process
having multiple alternatives with an expected outcome in the form of future actions.
These techniques can be used to generate, classify, and prioritize product requirements.
Examples of voting techniques include:
Unanimity. A decision that is reached whereby everyone agrees on a single course of
action.
Majority A decision that is reached with support obtained from more than 50% of the
members of the group. Having a group size with an uneven number of participants can
ensure that a decision will be reached, rather than resulting in a tie.
Plurality
A decision that is reached whereby the largest block in a group decides, even if a
majority is not achieved. This method is generally used when the number of options
nominated is more than two.
Autocratic decision making. In this method, one individual takes responsibility for
making the decision for the group.
Multicriteria decision analysis. A technique that uses a decision matrix to provide a
systematic analytical approach for establishing criteria, such as risk levels, uncertainty,
and valuation, to evaluate and rank many ideas.
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DATA ANALYSIS
Data analysis techniques that can be used in project closeout
include but are not limited to:
Document analysis.
Assessing available documentation will allow identifying Lessons learned
and knowledge sharing for future projects and organizational assets
improvement.
Regression analysis.
This technique analyzes the interrelationships between different project
variables that contributed to the project outcomes to improve
performance on future projects.
Trend analysis. Trend analysis can be used to validate the models used in
the organization and to implement adjustments for future projects.
Variance analysis.
Variance analysis can be used to improve the metrics of the organization
by comparing what was initially planned and the end result.
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Project Scope Management :
Includes the processes required to ensure the project includes
all the work required, and only the work required, to complete
the project successfully.
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DATA REPRESENTATION
Data representation techniques that can be used for this process
include but are not limited to:
Affinity diagrams. Affinity diagrams allow large numbers of ideas to be
classified into groups for review and analysis.
Mind mapping. Mind mapping consolidates ideas created through
individual brainstorming sessions into a single map to reflect commonality
and differences in understanding and to generate new ideas.
CONTEXT DIAGRAM
The context diagram is an example of a scope model. Context
diagrams visually depict the product scope by showing a business
system (process, equipment, computer system, etc.), and how
people and other systems (actors) interact with it (Context diagrams
show inputs to the business system, the actor(s) providing the input,
the outputs from the business system, and the actor(s) receiving the
output.
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Thank You
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Back-up PPT
Q&A (Project Management Framework)
Q&A (Project Management Framework)
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Q&A for Project Integration Management
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Q&A for Project Integration Management
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Q&A for Project Scope Management
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Q&A for Project Scope Management
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Q&A for Project Scope Management
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