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Productivity and Time Management

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Time management and
Productivity
SCOPE SCORE Sessions, APRM18
Karan Parikh
What is stress?
Stress
● Body response to changes
● An everyday fact of life
● Not necessarily bad
○ Acute vs. Chronic stress
Stress reactions
● Fight or flight
● Stress hormones
Symptoms of stress
• ↑ pulse rate
• ↑ blood pressure
• ↑ blood cholesterol
• headaches
• cold fingers and wet
hands
• lateness
• fatigue
• loss of sleep
• avoidance
• substance abuse
• lack of concentration
• procrastination
• irritability
• depressive mood
and more…
Burnout
“What started out as important, meaningful
and challenging work becomes unfulfilling and
meaningless.”
Resilience → Burnout
1. Energy → Exhaustion
2. Compassion → Cynicism
3. Efficacy → Ineffectiveness
Maslach, et al. Ann Rev Psychol, 2001; 52: 387-422
Stress vs. burnout
• STRESS: over-engagement; when emotions
are over-reactive and the demeanor is one of
anxiety or hyperactivity.
• BURNOUT: disengagement; when emotions
are blunted, and the demeanor is one of
depression, detachment, helplessness or
hopelessness.
Stress sources
● Your environment
● Your body
● Your thoughts
Prevention
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Job training
Job (re)design
Open, supportive attitude and behaviour
Strategic Planning
Stress
Management
Resilience
strategies
Time
management
Relaxation
techniques
Coping (= resilience
strategies)
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Recognise
Time management and prioritising
One thing at a time
Food
Exercise
Relaxation
Develop support systems
Stress
Management
Resilience
strategies
Time
management
Relaxation
techniques
8 Common
Time Management Mistakes
Mistake #1
Failing to keep a To-Do List
and organize the work
Task management
• ToDoist
• Google Keep
• Any.Do
• Wunderlist
• HabitRPG
Task management
• Planners
• Post-its
• Whiteboards
• Bullet journal
Project management
Organise – structuralize – create overview
• Asana
• Trello
• Microsoft Onenote
• Evernote
• Workflowy
Email
•
•
•
•
Labels
Stars
Tasks
Sortd
•Boomerang
•Inbox pauze
•Checker plus
Mistake #2
Not setting personal goals
Setting Goals
Setting Goals
Mistake #3
Taking on too much or thriving
on busy
LEARN TO SAY
Multitasking
Mistake #5
• Multitasking can reduce your productivity by
40%!
• It always takes time to set oneself into a
new task and constantly switching between
tasks wastes time.
Mistake #4
Failing to manage distractions
How to
• Inbox Pause
• StayFocused or StrictWorkflow
• Phone to silence (do not disturb mode)
• Put phone in another room
Mistake #5
Not Taking Breaks
Tips
Tips
Mistake #7
Procrastination
DON’T!
Mistake #8
Not prioritizing
How to prioritize
Stress
Management
Resilience
strategies
Time
management
Relaxation
techniques
Relaxation techniques
• Relaxation is not difficult
• Focus on relaxing and ignore all distractions
• Create the right setting
• Quiet without disturbance
• Preferably with a soft light
• Preferably lie down full-length
Relaxation techniques
• Main ingredient
• Breathe slowly and deeply from the abdomen
•
If you breathe slowly using only the upper chest,
this can actually add to your feelings of anxiety!
• Imagine to let all your worries and tensions
go
• Continue for about 3-4 minutes
RECAP
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